Office Services Assistant

Job Description:

We are looking for an Office Services Assistant to join our team working weekdays, Monday – Friday, day shift.  This role reports to the Director of Office Services.  Office Services provides general support to the firm’s attorneys and professional support staff.  This is a paid full-time position that is eligible for paid holidays, paid time off and benefits.

Responsibilities include:

• Office service functions including in-house and outgoing mail services and delivery; faxes; copying services; courier services.
• Conference service functions including conference room setup/tear down; cleaning conference rooms; picking up/setting up catering; assisting with catering orders.
• Reception duties including answering phones, greeting clients, transferring calls, and scheduling conference rooms.
• Maintain office aesthetics, restock pantries/copy areas, performing closing duties.
• Special projects as assigned.

Requirements and Expectations:

• Availability to work full-time Monday – Friday, day shift
• High school graduate or GED.
• Minimum of 1 year of office experience desired; strong preference for experience within a law firm or professional services environment.
• Strong client service mentality is a must.
• Working knowledge of Microsoft Office (i.e., Word, Excel and Outlook) and Adobe Professional. 
• Proactive, energetic, and hardworking team player. 
• Excellent interpersonal skills and the ability to effectively and professionally interact with all levels of firm personnel, outside clients, and clerks of court.
• Ability to maintain composure during stressful situations occurring as a result of workloads and/or deadlines.   additional hours or overtime (over 40 hours) when requested and approved by the Director of Office Services.

Working Conditions:

• Use of privately owned and dependable vehicle.  Proof of insurance required.
• Must possess and continually maintain a valid driver’s license with a clean driving record (No points, DUI’s, suspensions, or convictions for multiple and/or serious moving violations).
• Must be dependable and punctual regarding attendance.
• Must be able to lift up to 40 pounds and stand for long periods of time.  Repetitive walking, bending, reaching, operating a computer and standard office equipment required.  This is a non-sedentary position.

Application:

• Cover letter
• Resume

Apply

3891866v3